1.1 The name of the association
shall be United India Association herewith after referred
to as the Association.
1.2 Until such time as permanent
location is established for United India Association the residential
address of the president shall represent the address of United
India Association. The President or any member shall not file
for any tax deduction for the use of his/her personal property.
1.3 The Association shall be
organized exclusively for the practice of the religious and
associated culture of India, including, for such purposes,
the making of distributions to organizations that quality
as exempt organizations under section 501 (c) (3) of the Internal
Revenue Code of 1954 (or the corresponding provision of any
future United States Internal Revenue Law). United India Association
shall exist as an association of its members.
1.4 No part of the earnings
of the Association shall inure to the benefit of, or be distributable
to its members, trustees, officers, authorized and empowered
to pay reasonable compensation for services rendered and to
make payments and distributions in furtherance of the purposes
set forth in Article I: Section III hereof. No substantial
part of the activities of the association shall be the carrying
on of propaganda, or otherwise attempting to influence legislation,
and the Association shall not participate in, or intervene
in (including the publishing or distribution of statements)
any political campaign on behalf of any candidate for public
office. Notwithstanding any other provision of these articles,
the Association shall not carry on any other activities not
permitted to be carried on (a) by an Association exempt from
federal income tax under section 501 (c) (3) of the Internal
Revenue Code of 1954 (or the corresponding provision of any
future United States Internal Revenue Law).
1.5 Upon the dissolution of
the Association, the Executive Committee, shall, after paying
or making provision for the payment of all the liabilities
of the Association, dispose of all of the action in such a
manner, or to such organization or organizations organized
and operated exclusively for charitable, educational, religious,
or scientific purposes as shall at the time qualify as an
exempt organization or organizations under section 501 (c)
(3) of the Internal Revenue Code of 1954 (or the corresponding
provision of any future United States Internal Revenue Law),
as the Executive Committee shall determine. Any such assets
not so disposed of shall be disposed of by the court of common
pleas of the county in which the principal office of the Association
is then located, exclusively for such purposes or to such
organization or organizations, as said Court shall determine,
which are organized and operated exclusively for such purposes.
2.1 The membership in United
India Association shall be open to all adults (18 years or
above) interested in Hindu heritage and culture of India.
2.2 All members shall have full
and equal voting rights and privileges.
2.3 The Association shall be
supported mainly by membership dues (fees), donations and
other non profitable assessments.
2.4 The term of membership of
United India Association shall be from July 1st to June 30th
of the following year.
2.5 Membership fees (as determined
by the executive committee) will be required from all members
and shall be payable by November 1st.
The Executive Committee– Power and Function
3.1 The executive committee
shall manage the affairs of United India Association and exercise
all the powers of United India Association delegated by its
CONSTITUTION and its voting members. It shall have power to
appoint subcommittees for specific purposes. The executive
committee shall also have the power to dissolve such subcommittees.
3.2 The executive committee
shall consist of (1) a President; (2) a Vice-President; (3)
a Secretary; (4) a Treasurer; and (5) three members. Each
of them shall have been voting members of United India Association
for at least six months prior to his/her election.
3.3 The officer shall be elected
once a year at the annual general body meeting of the association
to be held in the month of June.
3.4 The President
The President is the chief executive of United India Association.
He/she shall convene, conduct and preside over the meetings
of the General body and of the executive committee. It shall
be his/her duty to see that all orders and resolutions of
the executive committee are carried out effectively to the
best of his/her ability. When executive committee is not in
session, the President shall have the general control over
the management of the activities of United India Association.
The President, before the end of his/her term shall submit
a report, approved by the executive committee, to the General
body on the operation of United India Association for that
year. The president shall report periodically to the executive
committee all matters of interest.
3.5 The Vice-President
The Vice-President shall act as an aide to the President and
shall perform the duties of President in his absence.
3.6 The Secretary
The Secretary shall record the minutes of all meetings; general
and executive; shall be responsible for all correspondence
and shall perform all other duties as delegate to him/her
by the President or members of the executive committee.
3.7 The Treasurer
The Treasurer shall have the custody of all funds. He/she
shall keep a full and accurate account of the receipts and
expenditure and make disbursement in accordance with the approved
budget as authorized by the executive committee.
3.8 All Officers shall deliver
to their successor all official materials within a week of
election on a joint meeting of incoming and outgoing executive
3.9 If the office of the President
becomes vacant, the Vice-President shall automatically assume
the presidency for the remainder of the term of the executive
committee. In case of vacancy of any other officer, the position
will be filled by the incumbent securing next highest vote.
If there was no contest, the executive shall have the power
to fill vacancy.
3.10 Fiscal responsibility shall
be shown by the executive committee in so far as not reducing
the surpluses handed to them when they take office. If the
surplus amount is reduced by more than ten percent at the
end of the year, the executive committee shall render themselves
ineligible to contest for office in the coming year.
3.11 No member shall hold the
same position in the executive committee for more than three
4.1 All members shall have the
right to vote and to contest for the election of Officers,
subject to Article 3, section X.
4.2 The election shall be conducted
by secret ballot and simple majority shall govern. The quorum
for the election meeting shall be at least one third of the
regular members. If there is no quorum in the election meeting,
then the election should be deferred to another date. If the
meeting fails to achieve quorum, then election of office bearers
should be made through consensus of people present in the
election meeting. Any member unable to vote in person during
the election meeting shall be able to avail of the absentee
ballot by notifying the election committee at least two weeks
prior to election.
4.3 An election committee will
be formed for proper conduction of election of the office
bearers every year. The committee shall consist of at least
three regular members nominated or selected by the executive
committee. The election committee shall prepare the voters
list. The names of all contestants should be submitted to
the election committee in the prescribed written forms three
weeks prior to election. The election committee shall follow
the guidelines set up by the executive committee for election
5.1 The general body meeting
of the ASSOCIATION shall be held in the month of June as determined
by the executive committee.
5.2 Special general body meeting
of United India Association may be called either by a majority
of a executive committee or by a written request of at least
one third members of the ASSOCIATION to the executive committee.
The President shall call a special meeting within four weeks
from the date of receipt of such a request.
5.3 The general body of United
India Association shall have the power to dissolve the executive
committee at an extraordinary meeting convened for that purpose
as described in Section II. But the resolution (for dissolving
executive committee) shall have the support of the majority
of the ASSOCIATION members, i.e., one half of voting members.
5.4 A notice of the place, date,
time and agenda of the Annual or any Special General Body
meeting shall be sent at least two weeks in advance to each
members at the last address submitted by the member in writing.
5.5 The Constitution may be
modify or amended by the approval of one third member of ASSOCIATION.
The name of this Association shall be “The United India
Association of New England, Incorporated”.
Aims and Objectives
The Association shall
7.1 Serve the community especially
those of Indian origin by holding cultural religious programs
which are of principal interest to members.
7.2 Be a non-profit cultural
organization. Any funds, contributions, donations or monies
received shall be used exclusively to conduct the affairs
of the Association and to hold such programs, functions and
events that would be of benefit, usefulness and be desirable
in the best interests of the community.
7.3 Make charitable contributions
whenever necessary and approved by the Executive Community
7.4 Provide (approved by the
Executive Committee) funds for academic, cultural and intellectual
interchanges between people of Indian origin and USA.
7.5 Have all powers necessary
to carry out its purposes, programs and functions with support
of its members and those of outside if necessary.
8.1 The power of the Association
unless otherwise delegated by voting members, rests with the
General body of voting members. All persons interested in
the aims and objectives of the Association may become voting
members. Voting members shall be entitled to all privileges
and subject to all obligations of membership.
8.2 (a). There will be two categories
of voting members: (1) life membership, (2) general membership
renewable annually. The membership fees for the categories
will be determined by the Executive Committee.
8.2 (b). any person with outstanding
contribution to any field of human endeavor may be elected
to the honorary membership by the unanimous vote of the Executive
committee. Honorary members will be entitled to all the privileges
of membership except holding any office or voting rights for
8.3 Other non-voting classes
and categories of membership may be established from time
to time by the Executive committee.
8.4 Husband and Wife can obtained
joint membership whereby each shall have full voting rights
8.5 The term of the general
membership of the Association shall be form January 1 to December
31. Persons joining the Association during any time of the
year as general members shall remain member only up to next
December 31, and if they join after June 30, may only pay
half the annual fee.
8.6 Membership can be suspended
by the Executive Committee if it is established that the said
member has been acting against the interests of the Association,
to be established by the Executive Committee. A written caution
notice to the member shall be given by the Executive Committee,
with 30 days waiting period prior to formal removal of the
said person as a member of the Association. The termination
of the membership has to be voted in the General Body.
9.1 The officers of the Association
shall consist of a Chairman, a Vice-Chairman, a Secretary
and a Treasurer. Each of these shall have been a voting member
of the Association at least one month prior to the election
time and shall have to be a paid member of the Association
during the tenure in office.
9.2 Each officer shall be elected
by ballot at the annual meeting. He/She shall hold office
until the adjournment of the next following meeting or until
his successor has been selected and qualified.
9.3 There shall be up to seven
(7) Directors of the Association. Each Director should have
been a member of the Association at least 30 days prior to
being eligible for election. The nominations of Directors
for election shall be submitted to the Election Committee
at least one week prior to the election.
9.4 The term of the Directors
shall be for two (2) years, after which they can stand for
re-election for any office of the Association. A Director
can resign by giving one month’s notice to the Chairman.
9.5 The Chairman, Vice-Chairman,
Secretary, Treasurer and the Directors shall constitute the
Executive Committee of the Association. Each officer is eligible
for re-election by giving one month’s notice prior to
the date of next election of the intentions to a member of
the election Committee.
9.6 Any vacancy created because
of resignation, suspension or death, may be filled by nominations
by the Chairman in consultation with the rest of the Executive
Committee for the rest of the term.
10.1 There would be at least
three (3) and up to seven (7) persons of the community who
shall be nominated by the Executive Committee to be the Special